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Administrator – Job Vacancy

Administrator – Job Vacancy

Administrator – Job Vacancy

West Bromwich Town BID currently have a vacancy for an “Administrator”

Hours:- 10am to 5pm Monday to Friday – with flexibility on hours

To Apply please email your CV and cover letter to Lisa Hill – Lisa.hill@westbromwichtown.co.uk

Job Description is below:-

WEST BROMWICH BUSINESS IMPROVEMENT DISTRICT

JOB DESCRIPTION/PROFILE

 

JOB TITLE: –     West Bromwich Town BID – Administrator

RESPONSIBLE TO: – West Bromwich Town BID Operations Manager

 

Qualifications/Competencies/Skill Requirements: –

1)    Experience in an outward facing commercial environment

2)    Good standard of written and spoken English and numerate

3)    At least 5 GCSE passes

4)    Good knowledge and experience of general administration practices

5)    Self-starter act on own initiative

6)    IT literate

7)    Experience of general book keeping and company account monitoring including invoices and financial record keeping

8)    Experience of monitoring database systems

 

Job Objectives/Duties: –

1)    Maintaining and updating databases and spreadsheets.

2)    To work closely with the Operations Manager to ensure that operations and administration activities are integrated

3)    To be a point of contact for BID Members and any other stakeholder for any administration, BID Levy issues concerning the BID

4)    To liaise with our accountants to prepare annual records to ensure that accounts are accurate and filed in compliance with company regulations

5)    To minute and record meetings as required and prepare agenda’s

6)    Receiving telephone calls and visitors during core hours

7)    Updating of the West Bromwich Town website

8)    Updating of social media i.e Facebook, Twitter and Instagram

9)    Circulating information to BID levy businesses by email or post etc or mailshots

10) General marketing working with the Operations Manager

11) Data collection and input of questionnaires or surveys

12) Assisting and assembling newsletters for publications in liaison with Operations Manager

13) Preparing reports as required in liaising with the Operations Manager

14) Ordering of stationery and office equipment

15) Maintain a standard dress and personal hygiene acceptable to the company

16) To always act in the best interests of the BID and avoid any behaviour that may damage the BID or bring its reputation into disrepute

17) To undertake any other duties to deliver the aims and objectives of the BID that are consistent with the role

 

Key Skills: –

1)    Confident with Excel and spreadsheets/Formulas

2)    Confident with Word and PowerPoint packages

3)    General IT use in an office environment

4)    Good telephone and customer facing manner

5)    Able to work unsupervised and show initiative in problem solving

 

Hours:- 10am to 5pm Monday to Friday but may need to work additional hours to assist with events and board meetings

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